Privacy Policy

We collect your information when you fill in a membership application or renewal forms, and competition event entry forms. You can give us your information via online forms and, occasionally, using paper forms. The information you give us may include your contact details (name, address, telephone number, email address), personal information and identifiers (date of birth, membership number, competition licence number), and other information (vehicle details) including transponder numbers and race numbers.

We may also collect photos and videos of you and/or your vehicle when participating in club events. These may be taken without your specific consent at the time. Racing activity data, such as vehicle details, performance, results, penalties or incident details where you have been involved will also be collected.

When you give us information about another person, such as a child, parent, guardian, or emergency contact you should let that person know that you have given us the information.
If you are under 18 years old, we will also ask for information from your parent or guardian.

We use your information when you first apply to become a member of the 500MRCI Ltd. and then to administer and renew your club membership, and provide you with member benefits. We also use your information when you enter club events.

For competitions, we will publish some of your information in the programme and the results, which will be in the public domain. Your information is used in these ways to fulfil our contract with you.

We may ask you for an emergency contact and next of kin details which we will only use in an emergency, and which is used for a legitimate interest. You should let the contact and next of kin know that you have given this information to us.

We might use your information to send you marketing messages by email, but only if you have agreed that we can do this by giving us your clear consent – and you can change your mind at any time just by letting us know. We will not sell your information to another organisation.
To support your lifetime relationship with motor sport and the 500MRCI Ltd. we may keep your information indefinitely, unless you ask us to delete it.

We may collect, use and share aggregated data such as statistical or demographic data for any purpose. Aggregated data may be derived from your personal data but is not considered personal data in law, as this data does not directly or indirectly reveal your identity. For example, we collect information as to how many club members’ primary interest lies in single seater or closed wheel racing.

We may share your information with the Motor Sports Association or Motorsport Ireland as required by their General Regulations for governing motor sport, with other MSA and MI Registered Clubs, with medical personnel, or any other person or organisation if we have to comply with a legal obligation. We may also share your information with service providers, for example, to print programmes.

When you use our club website we may collect information about you, in particular your IP (Internet Protocol) address, by using cookies. We use this information to improve your web experience. Cookies help us to recognise you when you return to the website, and they may also help you to login securely to our web-based services, including on line entry and payment. You have the ability to accept or decline cookies by modifying the settings in your browser. However, you may not be able to use all the interactive features of our site if cookies are disabled.

The club website might contain links to other websites such as online entry and payment sites, partners, and advertisers. If you follow links to other websites please review the privacy policy for each site because we are not responsible for information you share on those sites.

We may use your name and details of your racing activities and photographs or videos of you and/or your vehicle on our social media sites, website, race programmes and club newsletters.

We hold your information securely. We have taken all reasonable steps, and have in place appropriate security measures, to protect your information. Your information is not transferred outside the combined United Kingdom and European Economic Area.

Your rights

• You may ask us not to process your information for marketing purposes.
• You are entitled to a copy of the information we hold about you, and to ask us to correct any inaccuracies.
• You may ask us to stop using your information, and to delete it, although we may maintain a skeleton set of
• your information. If you ask us to do this we will not be able to continue our contract with you.
  You may make a complaint to the Information Commissioner (www.ico.org.uk).